The Corporation of the Township of Huron-Kinloss
Committee of the Whole Agenda

Wednesday, April 03, 2024

7:00 P.m. - 9:00 P.m.

Council Chambers

Members Present

• Don Murray, Mayor
• Jim Hanna, Deputy Mayor
• Larry Allison, Councillor
• Shari Flett, Councillor
• Scott Gibson, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff

• Jennifer White, Manager of Legislative Services/Clerk
• Jodi MacArthur, Chief Administrative Officer
• Christine Heinisch, Manager of Financial Services/Treasurer
• Jeff Bradley, Fire Chief
• Mike Fair, Director of Community Services
• Bill Klingenberg, Manager of Building & Planning Services
• John Yungblut, Director of Public Works

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1.

Call to Order

The Committee of the Whole Meeting of the Council of The Corporation of the Township of Huron-Kinloss will be called to Order at 7:00 p.m. on April 3, 2024  in the Council Chambers.

2.

Disclosure of Pecuniary Interest

3.

Delegations

3.1

Resident Delegation - Wood Shredder Safety Hazards

Resident Pentti Sipila will address Council with concerns regarding safety hazards associated with wood shredder use.

4.

Staff Reports

4.1

Building & Planning

a.

March 2024 Building Statistics, BLDG-2024-04-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information, Report BLDG-2024-04-11, prepared by Bill Klingenberg, Manager of Building and Planning, CBO.

b.

Annual Report on Building Fees and Costs for 2023, BLDG-2024-04-12

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole receives for information report BLDG-2024-04-12 prepared by Bill Klingenberg, Manager of Building and Planning, CBO;

  AND THAT staff are directed to place the annual report on building fees and costs for 2023 on the Township website for public viewing.

4.2

By-law Enforcement

a.

March 2024 Municipal By-Law Enforcement Status Report, BLE-2024-04-5

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-04-5, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer.

b.

Administrative Monetary Penalty System Update, BLE-2024-04-6

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BLE-2024-04-6, as prepared by Heather Falconer, Municipal By-Law Enforcement Officer and Jennifer White, Manager of Legislative/Clerk;

  AND FURTHER THAT Committee of the Whole supports in principle creating an administrative monetary penalties system for the Township to facilitate enforcement of designated by-laws as outlined in the report;

  AND FURTHER THAT Staff be directed to bring forward the required by-laws and policies to implement the system;

  AND FURTHER THAT Staff be directed to solicit Screening and Hearing Officer services.

4.3

Fire Department

a.

Emergency Management and Health and Safety Summary March 2024, FIRE-2024-04-10

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-04-10 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator-CEMC.

b.

Fire and Emergency Services Report – February 2024 Summary, FIRE-2024-04-11

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report FIRE-2024-04-11 prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator- CEMC.

4.4

Drainage

a.

Municipal Drain Status Update April 2024, DRAIN-2024-04-3

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2024-04-3 prepared by Ken McCallum, Drainage Superintendent

4.5

Community Services

a.

2024 Community Services Status Report, CS-2024-04-16

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives Report CS-2024-04-16 prepared by Mike Fair, Director of Community Services.

b.

2024 April Community Services Programming Update, CS-2024-04-17

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-04-17 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

c.

2024 April Parks and Facilities Update, CS-2024-04-18

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CS-2024-04-18 prepared by Matt McClinchey, Parks, and Facilities Supervisor.

4.6

Public Works

a.

HSATV Agreement Amendment, PW-2024-04-13

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-04-13 prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves the request by the Huron Shores ATV Club to construct off-road vehicle trails on Con. 5 Part Lot 20 Kinloss on the north side of Dickies Creek;

  AND FURTHER that the appropriate by-laws come forward.

b.

Lucknow Super Pull Request 2024, PW-2024-04-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-04-15 prepared by John Yungblut, Director of Public Works;

  AND FURTHER approves supporting the 2024 Lucknow Super Pull event as described in this report.

c.

Water-Wastewater April 2024, PW-2024-04-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-04-16 prepared by John Yungblut, Director of Public Works.

d.

Wheeler and Outram Reconstruction, PW-2024-04-17

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-04-17 prepared by John Yungblut, Director of Public Works;

  AND accepts the tender from Lavis Contracting Co. Limited in the amount of $1,900,000 plus HST for the reconstruction of Wheeler St. and Outram St. and the rehabilitation of structures L1 and L3 in Lucknow;

  AND FURTHER that the appropriate by-law come forward.

e.

2024 Gravel Resurfacing Tender, PW-2024-04-18

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-04-18 prepared by John Yungblut, Director of Public Works;

  AND accepts the tender from Johnston Bros. (Bothwell) Ltd. in the amount of $210,800 plus HST for the supplying, hauling and placing of Granular ‘A’ road maintenance gravel on Township roads;

  AND FURTHER that the appropriate by-law come forward.

f.

Transportation April 2024, PW-2024-04-19

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-04-19 prepared by John Yungblut, Director of Public Works.

g.

Boiler Beach Road Reconstruction Update April 2024, PW-2024-04-20

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives Report PW2024-04-20 prepared by John Yungblut, Director of Public Works;

  AND FURTHER directs Staff to proceed with the design of Boiler Beach Road with designated on-street parking areas and without a separate multi-use path.

4.7

Business & Economic Development

a.

2024 April Manager of Strategic Initiatives Status Update, BED-2024-04-8

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-04-8, prepared by Michelle Goetz, Manager of Strategic Initiatives.

b.

April 2024 Economic Development Officer Status Report, BED-2024-04-9

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report BED-2024-04-9 as prepared by Amy Irwin, Economic Development Officer.

4.8

Chief Administrative Officer

a.

NWMO - April 2024 Community Initiatives and Project Updates, CAO-2024-04-15

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2023-11-38, prepared by Mike Bartlett, Administrative Coordinator.

b.

NWMO - 2024 EIES – Program addition, CAO-2024-04-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-04-16 prepared by Mike Bartlett, Administrative Coordinator;

  AND FURTHER approves funding the Family Science Night as part of the amended EIES Program Guidelines.

c.

April 2024 Hiring, CAO-2024-04-17

• Motion

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CAO-2024-04-17 prepared by Leanne Scott, Human Resources Generalist confirming the hiring of the Summer Students for 2024.

4.9

Legislative Services

a.

Council Calendar Conference Impacts, CLK-2024-04-15

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report CLK-2024-04-15 as prepared by Jennifer White, Manager of Legislative Services/Clerk;

  AND FURTHER THAT the 2024 regular meeting schedule be amended to remove the Council meeting of August 19, 2024.

b.

Noise Exemption Requests – April 2024, CLK-2024-04-16

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2024-04-16 prepared by Kelly Lush, Deputy Clerk;

  AND grants an exemption to the Noise By-law No. 2005-101 to permit music at a wedding reception on Saturday June 15, 2024 from 9:00 p.m. until 1:00 a.m. on Sunday, June 16, 2024 located at 796 Lake Range Drive, Kincardine

  AND grants an exemption to the Noise By-law No. 2005-101 to permit music at a wedding reception on Friday, May 10, 2024 from 9:00 p.m. until 12:00 a.m. located at 780 Lake Range Drive, Kincardine.

  AND FURTHER grants an exemption to the Noise By-law No. 2005-101 to permit music at a wedding reception on September 28, 2024 from 9:00 p.m. until 1:00 a.m. on September 29, 2024 located at 61P Paradise Lake Street, Lucknow.

5.

Correspondence Requiring Direction

None

• Motion

6.

Information

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information all items listed in Section 6.0.

6.1

Municipality of South Bruce Notice of Public Meeting - Comprehensive Review of the Zoning By-Law

6.2

AMO Correspondence

AMO Watchfile - March 14, 2024
AMO Watchfile - March 21, 2024

6.3

County of Bruce Correspondence

March Break Fun Days - March 4, 2024
Adopt-A-Highway Program - March 4, 2024
Bruce County Warden Receives Community Leadership Award - March 5, 2024
Community Volunteer Income Tax Program - March 4, 2024
Emergency Plans Help Families and Households Get Prepared - March 4, 2024
BCPL Seeks Feedback for Community Programming Survey - March 5, 2024
International Women's Day Event Inspires Inclusion and Celebrates Women Leaders - March 12 2024
CSWBP Crime Prevention Action Table Identifies Four Priority Areas to Tackle - March 20, 2024
Diaries Bring Rural History to Life - March 18, 2024
County Declares a Significant Weather Event - March 20, 2024
Council Meeting Highlights - March 21, 2024

6.4

Municipal Engineers Association 2024 Bursary Awards Program

7.

New Business/Council Reports

Committee members have the opportunity to provide an update on Board and Committee meetings. 

8.

Adjournment

Document Accessibility

The Township of Huron-Kinloss is committed to providing information in the format that meets your needs. We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information. Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format.

Please note that third party documents received and found within this document will not be converted to an accessible format by the Township of Huron-Kinloss. However, upon request, we will attempt to obtain these documents in an appropriate accessible format from the third party.

For assistance or to make a request please call 519-395-3735 or email 

• Motion

  THAT the Township of Huron-Kinloss Committee of the Whole hereby adjourn at XX:XX.