The Corporation of the Township of Huron-Kinloss

Committee of the Whole Meeting Minutes

Meeting #:

Date:

Monday, November 07, 2022

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

Members Present

• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor

Members Absent

• Mitch Twolan, Mayor
• Carl Sloetjes, Councillor

Staff Present

• Mary Rose Walden, Chief Administrative Officer
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Matt Farrell, Building & Planning Manager/ CBO
• Jennifer White, Deputy Clerk

Staff Absent

• Chris Cleave, Fire Chief
• Mike Fair, Director of Community Services

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1.

Call to Order

Deputy Mayor Murray called the meeting to order at 7:00 p.m.

2.

Disclosure of Pecuniary Interest

None disclosed. 

3.

Staff Reports

3.1

October 2022 Monthly Building Report BLDG - 2022-11-21

• Resolution No.: 860
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2022-11-21 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

3.2

Legislative Update – More Homes Built Faster Act (Bill 23) BLDG-2022-11-22

Council requested information from Staff regarding accessory dwellings, and parking and infrastructure implications, such as septic, water capacities, etc. of additional dwellings on properties with respect to proposed changes. 

Staff indicated that this is high level concepts that will be instituted by the regulations that will be developed later.  Conservation Authority requirements across authorities are expected to be aligned through the proposed changes.  

• Resolution No.: 861
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLDG2022-11-22 prepared by Matt Farrell, Building and Planning Manager/CBO

  Carried

3.3

October 2022 Monthly By-Law Enforcement Status Report BLE-2022-11-19

• Resolution No.: 862
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BLE-2022-11-19 prepared by Heather Falconer, By-Law Enforcement Officer.

  Carried

3.4

Emergency Management and Health and Safety October 2022 Summary FIRE-2022-11-36

• Resolution No.: 863
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE-2022-11-36, prepared by Mel Moulton, Emergency Services/ Health & Safety Coordinator.

  Carried

3.5

Fire & Emergency Services Monthly Activities Report – October 2022 FIRE-2022-11-37

Staff provided an update on the activities of Fire Prevention Safety Week and Fire Service awards.  

Council recognized the Fire Chief as one of the 25-year recipients and his contributions to teamwork within departments.  

• Resolution No.: 864
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number FIRE2022-11-37 prepared by Chris Cleave, Fire Chief

  Carried

3.6

Bruce Beach Municipal Drain Phase I Update (11), Bruce Beach Municipal Drain Phase II Update (8), Bruce Beach Municipal Drain Extension Branch ‘A’ (5)- DRAIN-2022-11-21

Council requested information on the progress of the Bruce Beach Drain and outstanding items in Phase 1.

• Resolution No.: 865
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report DRAIN-2022-11-21 prepared by Ken McCallum, Drainage Superintendent.

  Carried

3.7

Municipal Drain Status Update – November 2022 DRAIN-2022-11-52

Council inquired as to time limits on requests from DFO and discussed the high-water system on Clam Lake due to suspected nuisance beavers on Black Creek.  Staff to investigate and report back.  

• Resolution No.: 866
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report No. DRAIN-2022-11-52 prepared by Ken McCallum, Drainage Superintendent.

  Carried

3.8

2023 Policing Estimate TR-2022-11-72

• Resolution No.: 867
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number TR-2022-11-72 prepared by Jodi MacArthur, Treasurer.

  Carried

3.9

Minutes of Settlement November 7, 2022 TR-2022-11-73

• Resolution No.: 868
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby receive for information Report TR-2022-11-73 as prepared by Phyllis Hunter, Taxation/Revenue Clerk.

  Carried

3.10

Community Services November Status Report CS-2022-11-60

• Resolution No.: 869
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole hereby approves Report Number CS-2022-11-60 prepared by Mike Fair, Director of Community Services and authorizes by-laws be brought forward authorizing the execution of the Parks Canada Lighthouse Agreement for the Lighthouse Revitalization Project AND Schedule G of the Rates and Fees by-law.

  Carried

3.11

Community Services Programming – November 2022 CS-2022-11-61

• Resolution No.: 870
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2022-11-61 prepared by Elyse Dewar, Administrative Assistant/Program Coordinator.

  Carried

3.12

November 2022 Parks and Facilities Update CS-2022-11-62

• Resolution No.: 871
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CS-2022-11-62 prepared by Matt McClinchey, Parks and Facilities Supervisor.

  Carried

3.13

Transportation November 2022 TR-2022-11-74

Council requested information on unopened road allowance and the number of trees being suggested.  The number of trees suggested is in line with the green space requirements of the Township. 

Council discussed the costs associated with replanting the road allowance and whether the space has been considered for a walking or other recreation trail.  Council discussed planting 1000 trees instead of the estimated 2000 trees suggested, and planting in such a way as to permit the area to be considered for future recreation trail use. 

• Resolution No.: 872
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2022-11-74, prepared by John Yungblut, Director of Public Works.

  Carried

3.14

Water Wastewater November 2022 PW-2022-11-75

Council discussed the options available to maintain the bare slope over winter and tree repopulation.  

• Resolution No.: 873
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information, Report Number PW-2022-11-75, prepared by John Yungblut, Director of Public Works

  Carried

3.15

October 2022, The Hub Status Report BED-2022-11-50

• Resolution No.: 874
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2022-11-50 prepared by Lauren Eby, Business Development Coordinator.

  Carried

3.16

November 2022 Manager of Strategic Initiatives Status Update BED-2022-11-51

• Resolution No.: 875
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information report number BED-2022-11-51, prepared by Michelle Goetz, Manager of Strategic Initiatives.

  Carried

3.17

November 2022 Business and Economic Officer Status Report BED-2022-11-52

• Resolution No.: 876
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number BED-2022-11-52 prepared by Amy Irwin, Business and Economic Officer;

  AND FURTHER THAT Committee of the Whole recommend that the Hawk’s Nest sponsorship request be considered in 2023 budget deliberations.

  Carried

3.18

Ripley Industrial Park November 2022 Update CAO-2022-11-38

• Resolution No.: 877
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Committee of the Whole receives for information Report Number CAO-2022-11-38 prepared by Mary Rose Walden, Chief Administrative Officer.

  Carried

3.19

NWMO Site Selection Update November 2022 CAO-2022-11-39

Council requested information regarding possible road damage.  

• Resolution No.: 878
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  That the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report Number CA0-2022-11-39 prepared by Mary Rose Walden, Chief Administrative Officer.

  Carried

3.20

Township of Huron-Kinloss Post 2022 Election CLK-2022-11-96

• Resolution No.: 879
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole hereby receives for information Report CLK-2022-11-96 prepared by Emily Dance, Clerk.

  Carried

3.21

Resolutions for Consideration November 2022 CLK-2022-11-98

• Resolution No.: 880
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Committee of the Whole hereby support the Municipality of East Ferris in their advocacy for the Province of Ontario to address the childcare workforce shortage in Ontario and direct Staff to distribute as they see fit.

  Defeated

4.

Correspondence Requiring Direction

None noted. 

5.

Information

• Resolution No.: 881
  Moved by: Ed McGugan
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Committee of the Whole receive for information all agenda items listed in section 5 Information.  

  Carried

5.1

Rosewood RVilla - Senior Living - Congratulations to Incoming Council and Invitation to Visit

6.

New Business/Council Reports

Councillor McGugan attended a Rural Conference in Brussels regarding accessible housing.  The conference was mainly addressed financial accessibility or affordability of housing. 

Rural Medicine was also covered at this conference and Councillor Abbott attended that session.  

Council discussed higher density development as a future consideration and development of gravel pits as residential areas. 

Staff indicated that November 18th is the time to provide comments to the Building Better Homes Act.  The Official Plan and Strategic plan are due to be updated in 2023 and will provide an opportunity for Council to address these types of considerations.    

7.

Adjournment

• Resolution No.: 882
  Moved by: Lillian Abbott
  Seconded by: Ed McGugan

  THAT the Township of Huron-Kinloss Council hereby adjourn at 7:53

  Carried