The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Jim Hanna, Deputy Mayor
  • Larry Allison, Councillor
  • Shari Flett, Councillor
  • Scott Gibson, Councillor
  • Ed McGugan, Councillor
Members Absent
  • Carl Sloetjes, Councillor
Staff Present
  • Jennifer White, Clerk
  • Mary Rose Walden, Chief Administrative Officer
  • Jodi MacArthur, Treasurer
  • Mike Fair, Director of Community Services

1.
Call to Order

 

Deputy Mayor Hanna called the meeting to order at 7:00 p.m.

2.
Disclosure of Pecuniary Interest

 

3.
Adoption of the Minutes

This item has attachments. 
1.Post-Meeting Minutes - CP_Dec12_2022 - English.pdf
  • Resolution No.:960
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the minutes of the Council meeting of December 12, 2022 (Planning) be adopted as presented.  

    Carried

4.
Financial Reports

 

4.1
Revenue and Expenditure Reports to November 30, 2022, TR-2022-12-82

This item has attachments. 
1.Revenue and Expenditure Reports to November 30, 2022 - TR-2022-12-82.pdf
2.Twp General Nov 2022.pdf
3.RHCC PCHCC November 2022.pdf

Council discussed general expenses and how they appear on the report, including; municipal drains, machinery rental costs, and why the community centres are isolated in their reporting (traditionally has been done this way).  

Staff explained the difference in capital works for drainage were due to the Township carrying shared costs with landowners, until works are completed and the landowners are allocated their share. 

Additionally, machinery rental costs are used for departmental allocations, as this is a flow through cost with the municipality as the person being paid.  

  • Resolution No.:961
    Moved by:Ed McGugan
    Seconded by:Larry Allison

    That the Township of Huron-Kinloss Council hereby reviews and receives the summary revenue and expenditure reports to November 30, 2022 prepared by Jodi MacArthur, Treasurer.

4.2
Previous Month Actual Accounts – November 2022, TR-2022-12-81

This item has attachments. 
1.Previous Month Actual Accounts - November 2022 - TR-2022-12-81.pdf
2.November 2022.pdf
3.November 2022 VISA.pdf

Council requested the approximate costs to run a paper based election.  Staff to provide during budget deliberations. 

  • Resolution No.:962
    Moved by:Scott Gibson
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Council hereby ratifies and confirms payment of the November 2022 accounts in the amount of $2,951,076.07.

    Carried

4.3
December 2022 Accounts, TR-2022-12-85

This item has attachments. This item has conflict.
1.December 2022 Accounts - TR-2022-12-85.pdf
2.December-2022.pdf
  • Larry Allison declared a conflict on this item. (General Nature of Interest: due to ownership of the property which is the subject of the surveyor invoice. Councillor Allison did not comment or vote on the business item while this matter was considered. ; ;)
  • Resolution No.:963
    Moved by:Scott Gibson
    Seconded by:Shari Flett

    That the Township of Huron-Kinloss Council hereby authorizes payment of the December accounts in the amount of $ 969,526.86

    Carried

5.
Staff Reports

 

5.1
Treasury

 

5.1.1
Minutes of Settlement, TR-2022-12-80

This item has attachments. 
1.Minutes of Settlement - TR-2022-12-80.pdf
  • Resolution No.:964
    Moved by:Ed McGugan
    Seconded by:Larry Allison

    That the Township of Huron-Kinloss Council hereby receives for information Report TR-2022-12-80 as prepared by Phyllis Hunter, Taxation/Revenue Clerk – Township of Huron-Kinloss

    Carried

5.1.2
Financial Indicator Review 2021, TR-2022-12-84

This item has attachments. 
1.Financial Indicator Review 2021 - TR-2022-12-84.pdf
2.FITC22_Huron-Kinloss Tp.pdf
3.MFP22_Huron-Kinloss Tp.pdf
  • Resolution No.:965
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2022-12-84 prepared by Jodi MacArthur, Treasurer.

    Carried

5.1.3
Ontario Community Infrastructure Fund Formula Based Component – 2023 Allocation, TR-2022-12-83

This item has attachments. 
1.Ontario Community Infrastructure Fund Formula Based Component - 2023 Allocation - TR-2022-12-83.pdf
  • Resolution No.:966
    Moved by:Ed McGugan
    Seconded by:Larry Allison

    That the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2022-12-83 prepared by Jodi MacArthur, Treasurer.

    Carried

5.2
Community Services

 

5.2.1
Green and Inclusive Community Buildings Program, CS-2022-12-70

This item has attachments. 
1.Green and Inclusive Community Buildings Program - CS-2022-12-70.pdf
2.2019-revised-drawings-20191017FlrPlns11x17.pdf
3.JBB Proposal - 22.12.15 - Ripley -Huron - Site Audit Energy reviw (S.Dixon) 22.12.15_r1.pdf
4.Pretium 17 Queen Street Ripley ON - Energy Modelling - Proposal (2022-12-14) (002).pdf
  • Resolution No.:967
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    That the Township of Huron-Kinloss Council hereby approves Report Number CS-2022-12-70 prepared by Mike Fair, Director of Community Services and authorizes the agreement with Pretium Consultants from Waterloo for $9 400.00 plus HST.

    Carried

5.3
Business and Economic Development

 

5.3.1
2022 EDCO Awards, BED-2022-12-56

This item has attachments. 
1.2022 EDCO Awards - BED-2022-12-56.pdf
2.CED 101 - February 9th Invite.pdf
  • Resolution No.:968
    Moved by:Shari Flett
    Seconded by:Larry Allison

    THAT The Township of Huron-Kinloss Council hereby receives for information report number BED-2022-12-56, prepared by Michelle Goetz, Manager of Strategic Initiatives.

    Carried

5.3.2
2023 Discovery Guide Printing, BED-2022-12-57

This item has attachments. 
1.2023 Discovery Guide Printing - BED-2022-12-57.pdf

Council inquired about the relevancy of printed guides, and the costs associated with an online version.  Staff confirmed that an online version of the guide is available on the website and in an app.  Staff will investigate the Huron-Kinloss Connects app being more readily apparent on the Township's website.

  • Resolution No.:969
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the Township of Huron-Kinloss Council hereby approves report number BED-2022-12-57, prepared by Michelle Goetz, Manager of Strategic Initiatives; and further grants pre-budget approval for the amount of $5,000; and further, approves entering into an agreement with Dollco Print Solutions Group to secure printing costs for April 2023; and further, approves the 2023 ad rates as described in this report.

    Carried

5.4
Legislative Services

 

5.4.1
Pine River Water Monitoring Reports October and November 2022, CLK-2022-12-108

This item has attachments. 
1.Pine River Water Quality Monitoring Reports October and November 2022 - CLK-2022-12-108.pdf
2.01124 - 2022 Ecoli Summary.pdf
3.01124 - 2022 Nitrate Summary.pdf
4.01124 - 2022 Phosphorus Summary.pdf
5.October 11 2022 SW field-obs Pine River.pdf
6.November 8 2022 SW field-obs Pine River.pdf

Council inquired about a how to receive more information. Staff confirmed that BM Ross will be presenting in February on this topic. 

  • Resolution No.:970
    Moved by:Larry Allison
    Seconded by:Ed McGugan

    That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-12-108 prepared by Kelly Lush, Deputy Clerk.

    Carried

5.4.2
Information on the Table November 7, 2022, CLK-2022-12-109

This item has attachments. 
1.Information on the Table December 19, 2022 - CLK-2022-12-109.pdf
2.AMO Dec 19, 2022.pdf
3.Bruce County Dec 19, 2022.pdf
4.General Dec 19, 2022.pdf
  • Resolution No.:971
    Moved by:Larry Allison
    Seconded by:Shari Flett

    That the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-12-109 prepared by Kelly Lush, Deputy Clerk.

    Carried

5.4.3
Point Clark Harbour Request for Dredging 2023, CLK-2022-12-110

This item has attachments. 
1.Point Clark Harbour Request for Dredging 2023 - CLK-2022-12-110.pdf
2.Township dredging form.pdf

Council inquired about the harbour wall replacement.  Staff confirmed that the Harbour Wall protects municipal infrastructure such as the parking lot. 

Council questioned whether it could be stockpiled at the landfill, in case fill becomes less available at a later date. 

Council confirmed that there would be costs associated with the loading of the dredging.

  • Resolution No.:972
    Moved by:Scott Gibson
    Seconded by:Jim Hanna

    1 THAT the Township of Huron-Kinloss Council hereby approves Report No. CLK2022-12-110 prepared jointly by Jennifer White, Clerk and Mike Fair, Director of Community Services;

    AND FURTHER THAT Council confirms there are no concerns with the Point Clark Boat Club dredging the Point Clark Harbour entrance as outlined in the report;

    AND FURTHER THAT the Clerk be directed to sign all necessary documentation.

    Carried
  • Resolution No.:973
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Council authorize in-kind support only for the use of municipal trucks to remove dredging materials, and that all other costs associated with the removal of dredging materials in 2023 be borne by the Point Clark Boat Club.

    Carried

5.4.4
2023 Training and Conference Opportunities, CLK-2022-12-112

This item has attachments. 
1.2023 Training and Conference Opportunities - CLK-2022-12-112.pdf

Mayor Murray joined the meeting during these discussions and assumed the Chair. 

  • Resolution No.:974
    Moved by:Scott Gibson
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Council hereby receives for information Report Number CLK-2022-12-112 prepared by Jennifer White, Clerk;

    AND FURTHER that Staff be directed to take the administrative steps necessary to register Council members for conferences per Council discussion, and that the costs associated be included within the 2023 budget.

    Carried

6.
Correspondence Requiring Direction

 

6.1
Resignation

 

Mayor Murray joined the meeting and assumed the Chair. 

  • Resolution No.:975
    Moved by:Ed McGugan
    Seconded by:Larry Allison

    THAT the Township of Huron-Kinloss Council hereby accepts with regrets the resignation of Taralyn Cronin from the Business and Economic Officer position. 

    Carried

7.
By-Laws and Agreements

 

7.1
Appoint Moulton the Community Emergency Management Coordinator By-law

This item has attachments. 
1.2022-189_Moulton_CEMC.pdf
  • Resolution No.:976
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the "Appoint Moulton the Community Emergency Management Coordinator" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 189.

    Carried

7.2
2023 Rates and Fees

This item has attachments. 
1.2022-190 2023 Rates and Fees.pdf
2.2023 Consolidated_Rates_Fees_Schedules.pdf
  • Resolution No.:977
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the "2023 Consolidated Rates and Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 190. 

    Carried

7.3
Hurontel Lighthouse Webcam Agreement By-law

This item has attachments. 
1.2022-191-_Lighthouse_Hurontel Webcam-MOU.pdf
  • Resolution No.:978
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the "Hurontel Lighthouse Webcam Agreement" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.191. 

    Carried

7.4
Accept Quote Savage Bros. Hazard Tree 2023 By-law

This item has attachments. 
1.2022-192 Quote Savage Bros Hazard Tree Removal Service.pdf
  • Resolution No.:979
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the "Accept Quote Savage Bros. Hazard Tree 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 192. 

    Carried

7.5
Hours of Work Policy Amendment (1) By-law

This item has attachments. 
1.2022-193 Hours of Work Policy Amendment 1 .pdf
  • Resolution No.:980
    Moved by:Larry Allison
    Seconded by:Scott Gibson

    THAT the "Hours of Work Policy Amendment (1) By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 193.

    Carried

7.6
Zoning Amendment By-law Z-2022-107 Morrison

This item has attachments. 
1.2022-194 - Zoning Bylaw Z107 Morrison.pdf
  • Resolution No.:981
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the "Zoning Amendment By-law Z-2022-107 Morrison" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.194.

    Carried

7.7
Angus Street 

This item has attachments. 
1.2022-195_Road_Dedication_Angus_Street.pdf
2.Registered Plan 3R-10651.pdf
  • Resolution No.:982
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the "Road Dedication -Angus Street" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No.195. 

    Carried

7.8
Purchasing & Procurement Policy By-law

This item has attachments. 
1.2022-196 Adopt Purchasing and Procurement Policy.pdf
2.2022-196 Schedule A Purchasing and Procurement Policy.pdf
  • Resolution No.:983
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the " Purchasing & Procurement Policy By-law"  be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 196.

    Carried

8.
Information

 

Council requested more information regarding item 8.6 and what benefits were of membership. 

  • Resolution No.:984
    Moved by:Shari Flett
    Seconded by:Ed McGugan

    THAT the Township of Huron-Kinloss Council hereby received for information item 8.1.

    Carried
  • Resolution No.:985
    Moved by:Jim Hanna
    Seconded by:Scott Gibson

    THAT the Township of Huron-Kinloss Council hereby received for information all items listed in agenda items 8.2 through 8.6;

    AND FURTHER THAT item 8.5 be sent to local media for consideration; 

    AND FURTHER THAT the membership to the Great Lakes and St. Lawrence Cities Initiative not be renewed.  

     

    Carried

9.
Township Committee Minutes Received

 
  • Resolution No.:986
    Moved by:Ed McGugan
    Seconded by:Larry Allison

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.

    Carried

10.
Other Agency Minutes and Reports Received

 
  • Resolution No.:987
    Moved by:Jim Hanna
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.

11.
New Business/Council Reports

 

Members expressed congratulations to the Mayor on County Council Library Board appointment. A request was made to investigate at County Council why the Library can't decorate for Christmas.  

Update from the Mayor

South Bruce Grey Hospital Board announced the CT Scanner at the Kincardine location would be available for use by March, 2023.  MPP Lisa Thompson announced that three MRI's  are coming to Huron Bruce in Kincardine, Wingham and Goderich. 

12.
Closed Session

 
  • Resolution No.:988
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the Township of Huron-Kinloss Council move into closed meeting at 8:18 p.m. for the purpose of considering labour relations or employee negotiations (salary grid), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (update on outstanding legal and insurance claims), and a proposed or pending acquisition or disposition of land by the municipality or local board (Ripley Industrial Park), pursuant to Section 239(2) of the Municipal Act, 2001, as amended;

    AND FURTHER THAT Council return to regular open meeting upon completion.

    Carried

13.
Business Arising from the Closed Session

 
  • Resolution No.:989
    Moved by:Scott Gibson
    Seconded by:Ed McGugan

    THAT the "Non-Union Municipal Employee Salary Grid Amendment By-Law (1)” By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 197. 

    Carried
  • Resolution No.:990
    Moved by:Larry Allison
    Seconded by:Shari Flett

    THAT the "Chief Building Official (Michele Barr)" By-law be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 198.  

    Carried

14.
Confirming By-Law

 
  • Resolution No.:991
    Moved by:Jim Hanna
    Seconded by:Ed McGugan

    THAT the By-law to confirm the proceedings of the Council of The Corporation of the Township of Huron-Kinloss of December 12, 2022 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2022 - 199.

    Carried

15.
Adjournment

 
  • Resolution No.:992
    Moved by:Shari Flett
    Seconded by:Scott Gibson

    THAT the Township of Huron-Kinloss Council hereby adjourn at 8:58 p.m. 

    Carried
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