The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:	Friday, February 26, 2021
Time:	10:00 A.m. - 12:00 P.m.
Location:	Electronic Meeting

Members Present

• Mitch Twolan, Mayor
• Don Murray, Deputy Mayor
• Lillian Abbott, Councillor
• Jeff Elliott, Councillor
• Jim Hanna, Councillor
• Ed McGugan, Councillor
• Carl Sloetjes, Councillor

Staff Present

• Mary Rose Walden, Chief Administrative Officer
• Emily Dance, Clerk
• Jodi MacArthur, Treasurer
• John Yungblut, Director of Public Works
• Mike Fair, Director of Community Services
• Matt Farrell, Building & Planning Manager/ CBO
• Chris Cleave, Fire Chief

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1.

Call to Order

Mayor Twolan called the meeting to order at 10:00 a.m.

2.

Disclosure of Pecuniary Interest

None noted

3.

2021 Budget Presentation

3.1

2021 Draft Budget Presentation TR-2021-02-17

• Resolution No.: 96
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report Number TR-2021-02-17 prepared by Jodi MacArthur, Treasurer AND FURTHER moves into budget deliberations for the 2021 Township of Huron-Kinloss Budget.

  Carried

4.

Financial Reports

4.1

2020 Year End TR-2021-02-12

• Resolution No.: 97
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That Township of Huron-Kinloss Council hereby reviews and receives Report Number TR-2021-02-12 and hereby approves the revenue and expenditure reports to December 31, 2020.

  Carried

4.2

2021 Fees and Charges TR-2021-02-15

• Resolution No.: 98
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That Township of Huron-Kinloss Council hereby approves Report Number TR-2021-02-15 prepared by Jodi MacArthur, Treasurer and approves the changes to the water and wastewater fees as presented and authorizes the appropriate by-law come forward.

  Carried

4.3

2021 Budget Community Engagement TR-2021-02-13

• Resolution No.: 99
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That Township of Huron-Kinloss Council hereby receives for information Report Number TR-2021-02-13 prepared by Jodi MacArthur, Treasurer.

  Carried

4.4

2021 Budget Excluded Expenses TR-2021-02-11

• Resolution No.: 100
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That Township of Huron-Kinloss Council hereby reviews and receives Report Number TR2021-02-11 prepared by Jodi MacArthur, Treasurer and approves the exclusion of certain expenses from the 2021 budget as per Ontario Regulation 284/09.

  Carried

4.5

Capital Forecast 2021 to 2030 TR-2021-02-16

• Resolution No.: 101
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That Township of Huron-Kinloss Council hereby receives for information Report Number TR-2021-02-16 prepared by Jodi MacArthur, Treasurer.

  Carried

5.

Budget and Staff Reports

5.1

Building and Planning Budget 2021 BLDG-2021-02-5

• Resolution No.: 102
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. BLDG-2021-02-05 prepared by Matt Farrell, Building & Planning Manager/CBO and approves the 2021 Building and Planning Business Plan in principle.

  Carried

5.2

By-Law Enforcement Budget 2021 BLE-2021-02-6

• Resolution No.: 103
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. BLE-2021-02-6 prepared by Matt Farrell, Building & Planning Manager/CBO and approves the 2021 By-Law Enforcement Business Plan in principle.

  Carried

5.3

Ripley Fire Station Budget 2021 FIRE-2021-02-5

• Resolution No.: 104
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. FIRE-2021-02-5 prepared by Chris Cleave, Fire Chief / CEMC and approves the 2021 Ripley Fire Station Business Plan in principle.

  Carried

5.4

Lucknow Fire Station Budget 2021 FIRE-2021-02-6

• Resolution No.: 105
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. FIRE-2021-020-6 prepared by Chris Cleave, Fire Chief/CEMC and approves the 2021 Lucknow Fire Station Business Plan in principle.

  Carried

5.5

Emergency Management Budget 2021FIRE-2021-02-7

• Resolution No.: 106
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. FIRE-2021-02-7 prepared by Chris Cleave, Fire Chief/CEMC and approves the 2021 Emergency Management Business Plan in principle.

  Carried

5.6

Yard Waste Depots PW-2021-02-15

• Resolution No.: 107
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That the Township of Huron-Kinloss Council hereby receives for information Report Number PW2021-02-15 prepared by John Yungblut, Director of Public Works AND directs staff to proceed with Option 1 to continue to operate the Lucknow site and create a new disposal site at the Huron Landfill with 24/7 access from April to November.

  Carried

5.7

Lakeshore Public Works Shed PW-2021-02-16

• Resolution No.: 108
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Council hereby receives for information Report Number PW2021-02-16 prepared by John Yungblut, Director of Public Works.

  Carried

5.8

Ripley Industrial Park CAO-2021-02-12

• Resolution No.: 109
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No.CAO-2021-02-12 prepared by Mary Rose Walden, Chief Administrative Officer AND approves the alternative layout - 2021-02-01 AND FURTHER directs staff to proceed with final design and tender documents.

  Carried

5.9

Transportation Budget 2021PW-2021-02-9

• Resolution No.: 110
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. PW-2021-02-9 prepared by John Yungblut, Director of Public Works and approves the 2021 Transportation Business Plan in principle AND FURTHER approves asphalt for the Ripley Main Intersection with any remaining funds be allotted to the Ripley Outdoor Plaza project. 

  Carried

5.10

Road Maintenance Costs PW-2021-02-17

• Resolution No.: 111
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  That the Township of Huron-Kinloss Council hereby receives for information Report Number PW2021-02-17 prepared by John Yungblut, Director of Public Works.

  Carried

5.11

Equipment Budget 2021PW-2021-02-10

• Resolution No.: 112
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. PW-2021-02-10 prepared by John Yungblut, Director of Public Works and approves the 2021 Equipment Business Plan in principle.

  Carried

5.12

Waste Management Budget 2021PW-2021-02-14

• Resolution No.: 113
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. PW-2021-02-14 prepared by John Yungblut, Director of Public Works and approves the 2021 Waste Management Business Plan in principle.

  Carried

5.13

Water and Wastewater Budget 2021PW-2021-02-11

• Resolution No.: 114
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. PW-2021-02-11 prepared by John Yungblut, Director of Public Works and approves the 2021 Water and Wastewater Business Plan in principle.

  Carried

5.14

Lucknow Community Centre COVID-19 Relief TR-2021-02-19

• Resolution No.: 115
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby approves Report No. TR-2021-02-19 prepared by Jodi MacArthur, Treasurer AND approves providing financial relief to the Lucknow Community Centre Board by way of a loan to cover operating expenditures until rentals resume subject to entering into a memorandum of understanding between the Township and the Lucknow Community Centre Board that will formalize the payment details and address accountability AND FURTHER directs staff to bring forward a report regarding the structure of the board and request to have a staff member provide secretariat duties to the Board.

  Carried

5.15

Parks and Facilities Budget 2021 CS-2021-02-8

• Resolution No.: 116
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. CS-2021-02-8 prepared by Mike Fair, Director of Community Services and approves the 2021 Parks and Facilities Busines Plan in principle.

  Carried

5.16

Lakeshore Environmental Budget 2021 CS-2021-02-7

• Resolution No.: 117
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. CS-2021-02-7 prepared by Mike Fair, Director of Community Services and approves the 2021 Lakeshore Environmental Business Plan in principle.

  Carried

5.17

Point Clark Harbour Project (addendum to the agenda)

• Resolution No.: 118
  Moved by: Jim Hanna
  Seconded by: Don Murray

  That the Township of Huron-Kinloss Council hereby approves Report Number CS-2021-03-13 prepared by Mike Fair, Director of Community Services and authorizes Kempton Construction to complete the Harbour wall restoration not exceeding total cost of $520 000.00.

  Carried

5.18

Ripley-Huron Community Centre Budget 2021 CS-2021-02-9

• Resolution No.: 119
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. CS-2021-02-9 prepared by Mike Fair, Director of Community Services and approves the 2021 Ripley-Huron Community Centre Business Plan in principle.

  Carried

5.19

Point Clark Community Centre Budget 2021CS-2021-02-10

• Resolution No.: 120
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. CS-2021-02-10 prepared by Mike Fair, Director of Community Services and approves the 2021 Point Clark Community Centre Business Plan in principle.

  Carried

5.20

Ripley Cemetery Budget 2021CS-2021-02-11

• Resolution No.: 121
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. CS-2021-02-11 prepared by Mike Fair, Director of Community Services and approves the 2021 Ripley Cemetery Business Plan in principle.

  Carried

5.21

Joint Board Budgets TR-2021-02-20

• Resolution No.: 122
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. TR2021-02-20 prepared by Jodi MacArthur, Treasurer

  Carried

5.22

Doctor Recruitment Budget 2021 TR-2021-02-6

• Resolution No.: 123
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. TR-2021-02-6 prepared by Jodi MacArthur, Treasurer

  Carried

5.23

Police Services Board Budget 2021 CLK-2021-02-14

• Resolution No.: 124
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council receives for information Report No. CLK-2021-02-14 prepared by Emily Dance, Clerk.

  Carried

5.24

Council Budget 2021 TR-2021-02-18

• Resolution No.: 125
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. TR2021-02-18 prepared by Jodi MacArthur, Treasurer

  Carried

5.25

2021 Compensation Review Proposal CAO-2021-02-11

• Resolution No.: 126
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  That Township of Huron-Kinloss Council hereby approves Report Number CAO-2021-02-11 prepared by Mary Rose Walden, Chief Administrative Officer and accepts the proposal of Ward & Uptigrove Human Resources Solutions to complete a review of the non union salary grid in the amount of $8,000.00.

5.26

General Administration Budget 2021 TR-2021-02-5

• Resolution No.: 127
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. TR-2021-02-5 prepared by Jodi MacArthur, Treasurer and approves the 2021 General Administration Business Plan in principle.

  Carried

5.27

General Revenue 2021 Budget TR-2021-02-7

• Resolution No.: 128
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. TR-2021-02-7 prepared by Jodi MacArthur, Treasurer

  Carried

5.28

Ripley Outdoor Plaza BED-2021-02-9

• Resolution No.: 129
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report Number BED2021-02-9 prepared by Michelle Goetz, Community Development Officer.

  Carried

5.29

Downtown Improvement Program BED-2021-02-8

• Resolution No.: 130
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  That the Township of Huron-Kinloss Council hereby receives for information Report Number BED-2021-02-8 prepared by Taralyn Cronin, Business and Economic Officer AND approves moving forward with the continuation of the Downtown Improvement Program by allocating $100,000 in funding as detailed in the report.

  Carried

5.30

Economic Development and Tourism Budget 2021 CAO-2021-02-9

• Resolution No.: 131
  Moved by: Don Murray
  Seconded by: Lillian Abbott

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. CAO-2021-9 prepared by Mary Rose Walden, Chief Administrative Officer and approves the 2021 Economic Development and Tourism Business Plan in principle.

  Carried

5.31

Point Clark Lighthouse 2021 Budget BED-2021-02-7

• Resolution No.: 132
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. BED-2021-02-7 prepared by Taralyn Cronin, Business & Economic Officer and approves the 2021 Point Clark Lighthouse Business Plan in principle.

  Carried

5.32

The Hub 2021 Budget CAO-2021-02-10

• Resolution No.: 133
  Moved by: Ed McGugan
  Seconded by: Carl Sloetjes

  THAT the Township of Huron-Kinloss Council hereby receives for information Report No. CAO-2021-02-10 prepared by Lauren Eby, Business Development Co-ordinator and approves the 2021 Hub Business Plan in principle.

  Carried

6.

2021 Draft Budget

6.1

Motion regarding the Draft 2021 Township of Huron-Kinloss Budget

• Resolution No.: 134
  Moved by: Carl Sloetjes
  Seconded by: Jim Hanna

  THAT the Township of Huron-Kinloss Council hereby reviews and receives the 2021 Draft Budget as prepared by Jodi MacArthur, Treasurer AND directs staff to bring forward the 2021 Township of Huron-Kinloss budget as presented at 1.92% increase to the municipal tax rate.

   

  Carried

7.

Confirming By-Law

7.1

Motion to Adopt Confirmatory By-Law

• Resolution No.: 135
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

  THAT By-Law No. 2021-12 being the February 2021 Confirmatory (2) By-Law be read a first, second, third time and finally passed this 26th day of February, 2021.

  Carried

8.

Adjournment

• Resolution No.: 136
  Moved by: Jeff Elliott
  Seconded by: Jim Hanna

   THAT the Township of Huron-Kinloss Council hereby adjourns at 12:28 p.m.

  Carried