The Corporation of the Township of Huron-Kinloss

Council Meeting Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Don Murray, Mayor
  • Jim Hanna, Deputy Mayor
  • Larry Allison, Councillor
  • Shari Flett, Councillor
  • Scott Gibson, Councillor
  • Ed McGugan, Councillor
  • Carl Sloetjes, Councillor
Staff Present
  • Jennifer White, Clerk
  • Mary Rose Walden, Chief Administrative Officer
  • Jodi MacArthur, Treasurer
Others Present
  • Councillor McGugan joined the meeting at 7:54 p.m. 


This regular meeting of Council was held electronically due to inclement weather.  

The Mayor called the meeting to order at 7:12 p.m. virtually. 

  • Resolution No.:12/18/23 - 01
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the minutes of the Council Meetings of November 20, 2023 and December 11, 2023 and the Committee of the Whole Meeting of December 4, 2023 be adopted as presented.

    Carried

Farah Sheriffdeen, Municipal Program Coordinator, Food Cycle Science Corporation provided an update to Council on the FoodCycler pilot program.

Sheriffdeen reported that with support from Impact Canada's Food Waste Reduction Challenge, a pilot program was run in Huron-Kinloss.  The pilot included subsidization by the Municipal Innovation Council with support from Bruce Power.  The net cost to the Township was $6000.00.  The Program ran from May - August 2023 and participants tracked their usage and completed a survey at the end of 12 weeks.  The participants provided data and feedback to assist in calculating the total waste diversion over the 12 week pilot program.  

The 125 FoodCyclers in the pilot program reported the equivalent of 18.8 metric tonnes of food waste diverted/year, and an estimated 21.3 fewer garbage bags per household generated for the landfill. 90% of participants would recommend the FoodCycler to others and will continue using it. 

Council inquired about how much final product is created from each processing, Sheriffdeen reported that there is an approximate 90% reduction by weight and volume from original materials.

Council also inquired about whether the product could be used directly in gardening, but were informed that the product is best used mixed and the ratio would depend on the type of materials being processed.

Council inquired about whether a continuation of the program would include grants or subsidies or if the cost would be borne by municipalities alone.  The pilot pricing is still available at a $100 cost to the Township and $150 or $300 (depending on the type of unit they choose) to end user.  Another model of Foodcycler may soon be available at an additionally reduced price.   The Food Cycle Science Corporation is investigating current grant opportunities that may be available to also subsidize the product, to encourage participation.  

  • Resolution No.:12/18/23 - 02
    Moved ByScott Gibson
    Seconded ByLarry Allison

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-78 prepared by Jodi MacArthur, Treasurer;

    AND FURTHER ratifies and confirms payment of the November accounts in the amount of $2,820,470.13.

    Carried
  • Resolution No.:12/18/23 - 03
    Moved ByEd McGugan
    Seconded ByCarl Sloetjes

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-79 prepared by Jodi MacArthur, Treasurer.

    Carried
  • Resolution No.:12/18/23 - 04
    Moved ByShari Flett
    Seconded ByScott Gibson

    That the Township of Huron-Kinloss Council hereby authorizes payment of the December accounts in the amount of $ 1,855,050.78

    Carried

Council inquired about whether the cost of the study could be recovered through the development charges and staff verified that recent provincial changes no longer permit this.  The updated background study will include a review of the current charges and update the calculations for any on-going projects from the last study. Staff reported the study will also look at new projects that are in the capital plan to ensure any growth-related portion is included in the development charges cost recovery model where applicable.  

  • Resolution No.:12/18/23 - 05
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-81 prepared by Jodi MacArthur, Treasurer;

    AND FURTHER authorizes prebudget approval to hire B.M. Ross and Associates Limited to prepare an updated background study under the Development Charges Act at a cost of $25,000.00 plus HST.

    Carried

Council inquired as to whether the new software would provide new measuring and reporting tools.  As the software works off the same platform that current building permit reporting is done, Staff expect that there will be a mechanism to provide more detailed by-law enforcement reports, but can't confirm at this time.  

Staff addressed the expected timing of the software implementation, indicating the expectation is for it to be implemented during the first quarter of 2024. 

  • Resolution No.:12/18/23 - 06
    Moved ByCarl Sloetjes
    Seconded ByLarry Allison

    THAT the Township of Huron-Kinloss Council hereby receives for information Report TR-2023-12-80 prepared by Jodi MacArthur, Treasurer;

    AND FURTHER approves the purchase of Time Well Scheduled, Noratek Solutions Inc., Cloudpermit By-Law Module and Envisio Plans, Projects, Analytics and Public Dashboard and ratifies and confirms the execution of any necessary agreements.

    Carried

Council inquired about where the additional funds would be budgeted from.  Staff advised that there is a Roads Capital Budget Reserve which will be utilized first, and if there are insufficient funds within that reserve, that the remainder of funding would be allocated within the 2024 budget.  

  • Resolution No.:12/18/23 - 07
    Moved ByScott Gibson
    Seconded ByShari Flett

    THAT the Township of Huron-Kinloss Council receive for information Report CLK-2023-12-71, prepared by Ken McCallum Drainage Superintendent and Jennifer White, Manager of Legislative Services/Clerk;

    AND FURTHER THAT Council authorize entering into an agreement with Birnam Excavating Ltd. to pay $57,644.41 +HST of the repair costs associated with the slope repair;

    AND FURTHER THAT the Mayor and Clerk be authorized to execute on behalf of Council any documents as required for such agreement.

    Carried
  • Resolution No.:12/18/23 - 08
    Moved ByScott Gibson
    Seconded ByCarl Sloetjes

    THAT By-Law No. 2023-109 being the VanDiepenbeek Municipal Drain By-Law be read a third time and enacted this 18th day of December, 2023.

    Carried
  • Resolution No.:12/18/23 - 09
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the "Repeal Committees of Council Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 124.

    Carried
  • Resolution No.:12/18/23 - 10
    Moved ByScott Gibson
    Seconded ByCarl Sloetjes

    THAT the "Pollock Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 125.

    Carried
  • Resolution No.:12/18/23 - 11
    Moved ByCarl Sloetjes
    Seconded ByLarry Allison

    THAT the "Walden Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 126.

    Carried
  • Resolution No.:12/18/23 - 12
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the "Lowry Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 127.

    Carried
  • Resolution No.:12/18/23 - 13
    Moved ByShari Flett
    Seconded ByCarl Sloetjes

    THAT the "Wilken Municipal Drain Repair 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 128.

    Carried

Staff provided a verbal update that three additional fees were included in the schedules to permit more advertising options in the community centre.  No changes were made to the cemetery fees from those reported in TR-2023-12-76.  

  • Resolution No.:12/18/23 - 14
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the "2024 Consolidated Rates and Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 129.

    Carried
  • Resolution No.:12/18/23 - 15
    Moved ByScott Gibson
    Seconded ByCarl Sloetjes

    THAT the "2024 Water Wastewater Fees By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 130.

    Carried
  • Resolution No.:12/18/23 - 16
    Moved ByCarl Sloetjes
    Seconded ByLarry Allison

    THAT the Robert McDonald Municipal Drain Actual Cost By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 131.

    Carried
  • Resolution No.:12/18/23 - 17
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the "Emerson Municipal Drain Actual Cost By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 132.

    Carried
  • Resolution No.:12/18/23 - 18
    Moved ByLarry Allison
    Seconded ByShari Flett

    THAT the "Permanent Liquor Licence 2023 Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-133.

    Carried
  • Resolution No.:12/18/23 - 19
    Moved ByScott Gibson
    Seconded ByLarry Allison

    THAT the "Alcohol-Risk Management 2023 Policy By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023-134.

    Carried
  • Resolution No.:12/18/23 - 20
    Moved ByLarry Allison
    Seconded ByCarl Sloetjes

    THAT the "Her Strength Studio Agreement 2023 By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-law No. 2023 - 135.

    Carried
  • Resolution No.:12/18/23 - 21
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the "Zoning Amendment By-Law Z-2023-082 Van Sickle By-law" be deemed to be read a first, second, third time and finally passed and numbered as By-Law No. 2023 - 136.

    Carried
  • Resolution No.:12/18/23 - 22
    Moved ByShari Flett
    Seconded ByScott Gibson

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 9.0

    Carried
  • Resolution No.:12/18/23 - 23
    Moved ByCarl Sloetjes
    Seconded ByLarry Allison

    THAT the Township of Huron-Kinloss Council hereby receives for information all items listed in Section 10.0

    Carried

Councillor McGugan joined the meeting at 7:54 while this agenda item was discussed. 

Council inquired about the lands around the base of the Water Tower and whether there are plans for development of the lands around and under it.  Staff were requested to bring a report back in 2024 about what future plans are for that land. 

Mayor Murray introduced a motion regarding Bill C-234 to amend the Greenhouse Gas Pollution Pricing Act. 

  • Resolution No.:12/18/23 - 25
    Moved ByShari Flett
    Seconded ByCarl Sloetjes

     

    WHEREAS Bill C-234, an act to amend the Greenhouse Gas Pollution Pricing Act, was tabled in the House of Commons by Conservative MP Ben Lobb in February 2022;

    AND WHEREAS the private member's bill seeks to extend a carbon tax exemption farmers receive on gasoline and diesel to natural gas and propane used in such activities as irrigation, grain drying, feed preparation and heating and cooling barns and greenhouses;

    AND WHEREAS the Senate has passed Bill C-234 with amendments that include removing barns and greenhouses from a carbon pricing exemption clause and to shorten the sunset period of the exemption for propane and natural gas used in grain drying from eight years to three;

    AND WHEREAS the Township of Huron-Kinloss Council desires to support the local agricultural community; 

    NOW THEREFORE BE IT RESOLVED THAT the Mayor be authorized to prepare a letter on behalf of Council to support the inclusion of barns and greenhouse in a carbon pricing exemption and to retain the 8-year exemption period for propane and natural gas used in grain drying.

    Carried

Council did not discuss this matter, as it has been deferred to the January 15th meeting of Council. 

The closed meeting matter was deferred to a future meeting agenda. 

  • Resolution No.:12/18/23 - 26
    Moved ByEd McGugan
    Seconded ByShari Flett

    THAT the "Confirmatory December 2023 (2) By-Law" be deemed to be read a first, second, third time and finally passed and numbered as By-Law No. 2023 - 137.

    Carried
  • Resolution No.:12/18/23 - 27
    Moved ByCarl Sloetjes
    Seconded ByEd McGugan

    THAT this meeting adjourn at 7:56 p.m.

    Carried
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